ATTENDANCE 

Every player has a responsibility to attend all rehearsals and practice at home.

• “Rehearsals” are for growing as a group and addressing group musical issues.
  “Practice” is what occurs at home.
• Regular attendance at rehearsals and consistent practice of assigned music at home are crucial if our ensembles are to perform at our very best.
• When you join LYSO, you are making a commitment to your fellow musicians to work together and create a quality ensemble. The success of the ensemble depends on the full participation of each musician.

ABSENCES

• Absences must be cleared with the LYSO office in advance of scheduled rehearsal/concert dates, except in cases of illness. In case of illness, the absence must still be called in.
• Excused absences include illness, emergency, or special circumstances prearranged with the LYSO office. Going out-of-–town is not an excused absence.
• If you are absent from more than two rehearsals per semester (excused or unexcused), your attendance record will be reviewed by artistic and administrative staff and, if found to be unacceptable, participation in the upcoming concert may be jeopardized.
• Stage (dress) Rehearsals are equivalent to concerts and excused absences are not granted unless the following occurs: A Stage Rehearsal Excuse Form must be signed by the event’s teacher/coach, turned in to the LYSO office and approved by administrative staff. If the form is not signed and turned in before the rehearsal date, the LYSO member will NOT participate in the concert.
• Excessive absence will be reviewed by artistic and administrative staff to determine if the student will be allowed to participate in the upcoming concert. Members not performing in a concert will not be allowed to participate in rehearsals for that concert.
• Tardiness or leaving rehearsal early will count as ½ an absence. If a member must leave early or arrive late, it must be pre-arranged through the office.

TO REPORT AN ABSENCE  (All absences MUST be reported)

• Call the LYSO Program office at 762-0460 at least 24 hours before the rehearsal to report any known absence or expected tardiness. Leave your name, orchestra and reason for the absence on the voicemail.
• If a reason is not given, the student will be charged with an unexcused absence.
• The messages are checked at each rehearsal by the Orchestra Managers. If you call any number other than 762-0460, the managers may not get the information by rehearsal time.

FACILITIES

All rehearsals will be held at Coronado High School, from 2:00-4:30 pm. LYSO members are guests at all facilities, and are expected help maintain the cleanliness of their surroundings, such as venues and rehearsal locations. You are expected to pick up after yourself – don’t leave trash and food lying around. Consistent violations of these procedures may result in dismissal from the orchestra. ATTENTION: NO food or beverages are allowed in the actual rehearsal halls! Remember - clean up after yourself after each refreshment break and dinner!  

REHEARSALS

ARRIVAL AND DEPARTURE INFORMATION: These policies and procedures apply for all concert and rehearsal locations.

Drop off procedures:

Musicians should plan to arrive at rehearsals on time, which means early enough to be seated and ready to begin by 2:00 p.m. If you arrive at
2:00 pm, you are late!  Once you arrive, check in with the orchestra manager to get your nametag. Parents are welcome to observe rehearsals.

Pick up procedures:

Rehearsals end at 4:30 pm. Parents need to be there no later than 4:30 to pick up their child. All members should be picked up promptly. After 15 minutes, your child will not be supervised. The LYSO Program is not responsible for any member left at the rehearsal site more than 15 minutes after the close of rehearsal.

STAGE REHEARSAL

• This is the last rehearsal the Saturday before each concert, and is located at the Civic Center Theatre. 
• **STUDENTS MAY NOT MISS THIS REHEARSAL AND PERFORM ON THE CONCERT WITHOUT SPECIAL PERMISSION FROM THE CONDUCTOR and a signed release form (can be obtained from the managers or the LYSO Program Director.**
• If the stage rehearsal release form is not signed and in the hands of the LYSO Program Director by the time rehearsal begins, the student will NOT be allowed to perform on the concert.
• Principal players may not miss either of the last two rehearsals and expect to maintain their position in the concert.

INCLEMENT WEATHER POLICY

If there is any question about rehearsal being held because of inclement weather, please call the LYSO office at 762-0460 for an announcement. A message will be recorded on the voice mail if a rehearsal has been cancelled.  The telephone tree will also be activated. 

ANNOUNCEMENTS AND COMMUNICATION

• Announcements may be made at the beginning of each rehearsal or after break. It is the responsibility of any member missing announcements, because of tardiness or absence, to get the information from the Orchestra Manager following the rehearsal or to call the LYSO office AS SOON AS POSSIBLE for the missed information.
• It is also the responsibility of members to relay all information to their parent or guardian.
• Announcements may also be made throughout the week via the LYSO portion of the LSO website (http://www.lubbocksymphony.org/) as well as through the personal email address(es) you supplied on the membership form at the beginning of the season.